Basware AI systems

Independent AI enablement work · Basware

Turn trusted Basware knowledge into
repeatable work and sourced responses.

The Basware AI Operating System helps teams repeat good work. RFP Buddy turns customer questions into drafts with visible sources and required human approval.

Compare the two systems See the safety rules

Personal prototypes by Drew Mauldin · Not official Basware products

Evidence layer
01AI OSChecked workflows
02RFP BuddyResponse workspace
✓PeopleApprove the answer

33ready-made workflows

36focused AI roles

1visible source trail

0automatic approvals

Two systems with the same rules

Repeat everyday work.
Answer difficult RFPs with evidence.

Both projects start with current sources, clear limits and a person responsible for the final result.

01 / Foundation

Basware AI Operating System

Reusable instructions and focused AI roles help presales, sales and customer-success teams repeat proven ways of working.

See how the system works 02 / Application

RFP Buddy

A focused workspace that turns customer questions into sourced drafts, deliberate reviews and finished response documents.

Explore the response flow

01 · Basware AI Operating System

Give repeatable work a clear starting point and quality check.

The operating system is a library of reusable prompts, focused AI roles and output standards. Before work begins, each workflow names the job, required inputs, quality checks and actions that are not allowed.

  • 01Start with the jobEvery workflow names its purpose, audience and decision.
  • 02Ground the workInputs and evidence stay visible instead of disappearing into a prompt.
  • 03Set the quality barShared output rules turn good judgement into a reusable practice.
  • 04Keep ownership humanAgents assist specialists; they do not invent authority.
workflow / opportunity-brief

MISSIONTurn mixed account evidence into a decision-ready brief.

INPUTSAccount context · current sources · open questions

OUTPUTSignal · evidence · implication · next action

QUALITY BARTraceable, current, concise and useful in the meeting.

PROHIBITIONSNo invented facts · no hidden uncertainty · no autonomous commitment

02 · RFP Buddy

Move from "we think"
to "we can prove it".

RFP Buddy turns a customer document into clear requirements, sourced drafts, required reviews and a checked response copy.

  1. 01IngestPreserve the original document and identify its response structure.
  2. 02StructureExtract each requirement with its source attached.
  3. 03EvidenceSearch only selected current sources and expose every gap.
  4. 04ReviewRoute drafts by confidence while approval stays mandatory.
  5. 05DeliverFill a verified copy without guessing an unmatched destination.
RQ

Requirement intelligence

Edit, split, merge and trace requirements without losing their source.

KB

Approved knowledge

Use selected evidence collections, dated claims and visible source health.

AI

Sourced drafting

Create focused responses backed by evidence selected for the project.

HR

Human review

Prioritise uncertainty, gaps and SME work without auto-approval.

DX

Keep the document intact

Return answers to supported Word and Excel templates conservatively.

QL

Quality checks

Check evidence, qualifications, consistency and delivery readiness.

The shared rules

Trust the work because you can see its sources and approvals.

01

Evidence before eloquence

A polished answer is not useful if nobody can show where it came from.

02

Current truth outranks precedent

Historical material can guide the search, but never silently becomes a current claim.

03

Uncertainty stays visible

Gaps and qualifications are routed for attention, not disguised by fluent prose.

04

People make commitments

AI proposes. A responsible specialist reviews and approves the exact version.

Reuse good judgement across the team

One approach for everyday work and customer responses.

The operating system records a proven way to work. RFP Buddy applies those same rules where evidence, human control and customer trust matter most.

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